supply chain & procurement

Supply Chain Officer (Short term- Temporary)

Full Time

Requisition ID: req20329

Job Title: Supply Chain Officer (Short term- Temporary)

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Nairobi, Somalia CP, Kenya

Job Description

Supply Chain officer is a key position to the success and delivery of quality programs. IRC defines Supply Chain as those systems and functions necessary to implement programs effectively, inclusive of planning, procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. The Supply Chain officer is responsible for planning, implementing and monitoring of supply chain activities at the field office level.

Under the direct supervision of the Country Supply Chain Manager, the Supply Chain officer is responsible for managing the Supply Chain functions to ensure efficient procurement and delivery of supply chain functions.

KEY RESPONSIBILITIES

Supply Chain Planning

The Supply Chain officer is responsible for supporting the Country Supply Chain team in implementing supply chain activities and plans to support program implementation. Supply chain planning includes; procurement plans, warehousing plans, transport plans, staffing plans, distribution plans and training plans.
Support Senior Supply Chain Manager and program staff in developing procurement plans for active grants in collaboration with program teams.
Assist Senior Supply Chain Manager in developing and implementing transport & distribution plan for program supplies and assets.
Attend meetings to set priorities and provide update on implementation on weekly basis
Ensure procurement done are in procurement plans
Procurement Management

The Supply Chain officer is accountable for implementation of procurement activities. The Supply Chain officer ensures all program procurement needs and plans are met on time in accordance with GSC and donors’ standards.

Carry out procurement in effective and compliance manner
Receive supplies PRs from field office, immediately process and tracking on time delivery of supplies
Handle supplies shipments to the field in close cooperation with the cargo agency and program team.
Prepare bid analysis, justification of award, award minutes
Carry out reference checks, supplier visits and ATC clearance
Maintain procurement document filing orderly and auditable
Compile procurement tracking sheet and share on weekly basis
File and document Supplier performance and carry out due diligence
Identifying fraud and corruption red flags and address on timely manner
keep the BVA cache clear and follow up on aging PRs
Asset Management

The Supply Chain officer responsible master record keeping of Nairobi office IRC program assets and equipment. The Supply Chain officer is responsible for receiving, compiling records and donors’ rules and regulations.

Provides support on implementation of IRC Asset policies.
Keep master asset and property inventory and update records on monthly basis
Complete and file annually asset and property insurance
Participate quarterly asset verifications
Compile year end asset and property reports
Compliance and Ethics

The Supply Chain officer is responsible for identifying and reporting compliance risk in supply chain processes, implementing procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans, and ensuring all supply chain activities are conducted ethically.

Reporting

The Supply Chain officer is responsible for compiling Main office supply chain reports and forwarding to the Senior supply chain manager.
Prepare and share weekly procurement tracking update
Prepare and submit ad hoc reports as required
Perform any other duties assigned by the supervisor
Qualifications

Bachelor’s degree/High Diploma in Logistics or Business Administration and any other relevant field
Experience working as a Logistician and office administration for International NGOs will be added advantage.
Good computer skills (Word, Excel);
Skills in English and Somali- both speaking & writing
Able to work under pressure to pursue multiple tasks simultaneously to successful conclusions.
Positive attitude with good sense of humor; Committed team player.

How To Apply

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