Admin & Office

Office Administrator.

Full Time

OFFICE ADMINISTRATOR: KEFRI 7

a) Duties and Responsibilities

• Attending to visitors/clients;
• Handling telephone calls, customer inquiries and complaints/compliments;
• Ensuring security and confidentiality of office records, equipment and documents;
• Maintaining office diary;
• Record keeping for correspondences and file movement;
• Managing office protocol and etiquette;
• Coordinating the general administration of the respective office;
• Coordinating schedule of meetings and appointments;
• Coordinating travel arrangements;
• Coordinating appointments and travel itineraries;
• Preparing responses to routine correspondence;
• Monitoring procedures for record keeping for correspondences; and
• Any other duty as assigned from time to time.

b) Requirements for Appointment

i. Kenya Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its equivalent qualification from a recognized institution;
ii. Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;
iii. Proficiency in computer applications; and
iv. Diploma/ Higher Diploma in Secretarial Studies from a recognized institution;

OR

Have passed the following examinations from the Kenya National Examinations Council (KNEC);

• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (100 w.p.m);
• Business English III/Communications II;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;

How to Apply

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