Accounting, Auditing & Finance / NGOs

Finance Associate

Full Time

Job DescriptionPATH Kenya is an organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, finance, technology, advocacy, and dozens of other specialties, PATH Kenya develops and scales innovative solutions and approaches to strengthening health systems worldwide.

USAID Boresha Jamii aims to increase the use of quality county-led, county-owned, and county-managed health and social services in the following programmatic areas; HIV care and treatment, FP, Reproductive Health, Maternal, Neonatal, Child and Adolescent Health (FP/RHMNCAH), Nutrition, Water and Sanitation (WASH), and mitigating social determinants that affect Orphans and Vulnerable Children (OVC), DREAMS, Key and Priority Population (KP/ PP) and Voluntary Medical Male Circumcision (VMMC).

USAID Boresha Jamii will be implemented at the county level, in the community and health facilities in the counties of Kakamega, Kisumu, Nyamira and Vihiga, in close collaboration with and in support of county health management teams and the Ministry of Health of Kenya. USAID Boresha Jamii will work in coordination with USAID and other host-county public and private partners, including the departments of health, children services, agriculture; non-governmental organizations (NGOs); community-based organizations (CBOs); and public health facilities.

We seek to recruit two (2) Finance Associates who will be responsible for day-to-day processing of transactions in compliance with USAID rules / PATH Kenya’s internal policies and ensure timely financial processing and reporting of field activity costs for the office assigned, while maintaining high standards of stewardship and accountability.

The Finance Associate will be based in Kakamega or Kisumu and will report to the Finance Officer.

This Position is contingent upon award to PATH.

Specific duties and responsibilities include:

Manage petty cash disbursements as assigned.
Assist in Inventory and commodity tracking Management.
Perform monthly and ad hoc monthly bank reconciliations.
Maintain updated records of all the field office financial transactions.
Reconcile all supplies statements to PATH’s records and update the Finance Officer of any discrepancies.
Make copies of all finance documents and file in sequence. Prepare the original complete set of monthly FOFR.
Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
Work closely with program staff during trainings and meetings to make payments and check accuracy of details given.
Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g. telephone, internet, rent and security.

Required ExperienceDegree in Finance, Accounting, or related field
Professional Accountancy training CPA or ACCA,
A minimum of 2 years relevant progressive experience preferable in a busy NGO set up.
Knowledge of USAID rules and regulations.
Strong attention to detail.
High numeracy, sound technical skills and analytical approach to work.
Problem-solving skills and initiative.
Excellent oral and written communication skills.
Good time management skills and the ability to prioritize.
Proficiency in Ms. Office applications especially word and excel.
Hands on experience using an ERP system.

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