Admin & Office

Administrative Assistant

Full Time

POSTING INFO

Posting Dates: 09/28/2021 – 10/12/2021

Job Family: Administrative

Department: Meetinghouse Facilities Department
PURPOSES

The Administrative Assistant 3 typically assumes greater responsibilities associated with more complex work such as: administrative support for facilities requiring maintenance at higher standards, providing value-adding services to priesthood leaders such as Area Presidencies and Temple Presidents, training of other Administrative Assistants, and administration of multiple annual plans.

RESPONSIBILITIES

•Prepares purchase requisitions, processes invoices, prepares financial reports, tracks all materials and services, under the direction of the Facilities Manager, communicates frequently with vendors, and contractors.
•Maintains computer databases:  Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee & Facility records.
•Assists in budget preparation and control activities.
•Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
Performs clerical/secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested, enters computer data; maintains files; answers telephones; handles in-coming and out-going mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.

QUALIFICATIONS

•Bachelors’ degree preferred or 2-year Diploma in Business Administration in related field.
•Diverse clerical experience in the following disciplines: Property Management, Real estate support to a developer and Facilities Management firms will be an added advantage
•Intermediate computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
•Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
•Pleasant disposition with good customer service and excellent interpersonal skills.

How To Apply

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