Accounting, Auditing & Finance / Government Jobs

Assistant Accountant

Full Time

Job Description

The Office of the Controller of Budget (OCOB) was established by the Constitution of Kenya 2010, under Article 228 and became operational upon the appointment of the Controller of budget on 27th August 2011. Prior to this, some of the functions of the Office of the Controller of Budget were performed by the Controller and Auditor General and the Treasury while others did not exist.

Two new independent constitutional offices were therefore created by splitting the control function of the Controller and Auditor General into the Office of the Controller of Budget and the Auditor General under Articles 228 and 229

Job Purpose
This position is responsible for provision of accounting services and ensuring prudent financial management in the office of the Controller of Budget

Key Responsibilities/ Duties / Tasks
Managerial Responsibilities:

Implements sound financial management policies, procedures and controls
Maintains the asset registers for the office of the Controller of Budget
Sets performance targets for the accounts section under their control
Mentors, coaches and capacity builds staff in the institution
Ensures timely and accurate preparation of management reports for the section
Prepares and submits statutory payments in compliance with the law
Implements the adopted International Public Sector Accounting Standards (IPSAS), International Financial Reporting Standards (IFRS) and Public Finance Management (PFM) Act
Maintains the General Ledger
Controls cash float and maintenance in the electronic cash book
Operational Responsibilities / Tasks

Assists in preparation of financial accounts.
Ensures safe custody of assets and records under him/her in the office of the Controller of Budget.
Prepares payment documents subject to limits set for him/her.
Examine and verify returns, documents, vouchers and preparation of timely and accurate management financial reports.
Prepares accurate and timely bank reconciliations and administers Petty Cash
Processes monthly payroll and staff allowances.
Prepares and maintains cashbook and other statutory books to track office of the Controller of Budget transactions.
Prepares periodic payment reports (monthly expenditure returns) as per generally accepted accounting practice.
Processes payments to vendors for services rendered
Verifies cash withdrawals and invoice payments on IFMIS before export to internet
banking.
Processes imprest requests.
Maintains vote book transactions,
Processes the reimbursement of standing imprests for County Budget Coordinators

Job Dimensions:
Financial Responsibility

Facilitate payments for all approvals
Custody of accountable documents
Responsibility for Physical Assets

Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register
Decision Making / Job Influence

Financial
Analytical
Operational
Advisory
Academic qualifications
Bachelor of Commerce in Finance and/or Accounting from a recognized university

Professional Qualifications / Membership to professional bodies
Must be a Certified Public Accountant Kenya (CPA K) or its equivalent
Must be a member of the Institute of Certified Public Accountants of Kenya (ICPAK) in good standing.

Functional Skills, Behavioral Competencies /Attributes:
Understanding of national development policies, goals and objectives.
Knowledge of the Country’s Public Sector Financial Management framework.
Proficiency in computer applications.
Knowledge of the Constitution of Kenya 2010.
Knowledge of the Controller of Budget Act 2016.
Knowledge of Public Finance Management Act 2012 and Regulations, 2015.
Communication and Interpersonal skills.
Supervisory skills.
Resource management skills.
Ability to work under pressure.
Report writing and presentation skills.
Meet the requirements of Chapter Six of the Constitution of Kenya 2010.

Application process

Submit your CV and Application to :

The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100 Nairobi

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