Admin & Office

Personal Assistant

Full Time

Job Description

To provide professional personal and admin support to the Managing Partner and increase efficiency of all case management and office operations.

Welcome and manage clients in the office/ take messages and appropriate action on inquiries in a professional manner
Acting as the point of contact between the Managing Partner and clients
Maintaining the Managing Partner’s diary, book appointments and coordinating her meeting
Drafting letters and documents; collecting and analysing information; initiating telecommunications as directed.
In charge of office admin, maintain records and generate reports with high level of integrity and discretion
Support in planning and coordinating logistics and documents ensuring that appointments and relevant information is readily available to facilitate effective meetings.
Maintain an effective filing system for all electronic and paper-based communication / correspondences within the Director’s office ensuring that such information is readily available for day-to-day use.
Prepare, follow-up correspondences as directed, including client payments.
Support the Managing Partner in any other day-to-day tasks as needed.

Qualifications

Proficiency in MS office, Excel, PowerPoint etc
Experience with relevant online/digital platforms that process legal documents
Familiar with conveyancing documents
Conversant with court processes and general registries
Experience in basic book keeping
Excellent customer service skills
Outstanding organizational and time management skills
Ability to multitask, prioritize daily workload and meet deadlines.
Excellent verbal and written communications skills
High level of professionalism, discretion and confidentiality.

Additional Information

Only shortlisted candidates will be contacted. Deadline for application 8th Oct 2021 at 5pm.

Salary budget 30k to 35k. Client preference, Females aged Mid 30s to early 40s

How To Apply

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